Update Concerning COVID-19

IV2020 will be delayed until October, 2020. Publications schedule will continue for the June timeline. Registration for final upload (May 15) will be delayed two weeks to May 15. For more information visit our Travel safety and COVID-19 page.

[May 5th, 2020] IMPORTANT: You must update your paper information in the final submission system to have the correct number of pages available for registration.  Failure to do the update will lock you out of paper upload due to missing extra pages fee.

[Announcement as of May 4th, 2020] Only Author Paper Upload option is now open, in-person add-on fee to be made available at a later date.

Registration

We look forward to your participation in the 31st IEEE Intelligent Vehicles Symposium!

Travel stipend: Travel awards for students and underrepresented groups will be available.  This will provide registration reimbursement.  Details to come in June.

Registration Hints:

  • Have your Papercept PIN available [link].
  • Update you final submission information through the “Submit contribution to IV 2020” link.  Be sure to update the number of pages so it will be properly linked to the registration system. CAUTION: YOU MUST UPDATE THE NUMBER OF PAGES BEFORE REGISTRATION OR IT WILL NOT ALLOW YOU TO UPLOAD YOUR PAPER.
  • Have your IEEE Membership information available.  You can join the ITS Society ($17.50 member, $9 student, $55.75 non-IEEE member) for discounted registration and to support the community [link].
  • Receipts for registration are not automatically generated via email.  Please print a copy of your confirmation at the time of registration or create a printer friendly copy afterwards by looking at your registration history [directions at bottom of page]

Pricing tables (taxes included)

Author upload-only fee includes:
» One paper upload
» Additional in-person fee will be available at a later date

Upload feeOpen until 05/15/2020
For authors only$450

Full registration fee includes:
» Attendance to all plenary and technical sessions in the main conference (October 20 – 23, 2020)
» Access to workshops and tutorials (October 20, 2020)
» Conference material and proceedings
» One paper upload
» Coffee breaks
» Lunches
» Others: TBA (to be announced)

Full registrationEarly Bird
(Until 5/15/2020)
Regular
(Until 9/11/2020)
Late-registration
(After 9/11/2020)
Non Member$850$950$1000
IEEE Member*$750$850$900
ITSS Member*$700$800$850
IEEE Life Member*$400$500$600

* IEEE Member and IEEE ITS Society Member : please enter your 8 digit membership number during the registration

Full registration fee includes (DOES NOT INCLUDE PAPER UPLOAD):
» Attendance to all plenary and technical sessions in the main conference (October 20 – 23, 2020)
» Access to workshops and tutorials (October 20, 2020)
» Conference material and proceedings
» Coffee breaks
» Lunches
» Others: TBA (to be announced)

Student RegistrationEarly Bird
(Until 5/15/2020)
Regular
(Until 9/11/2020)
Late-registration
(After 9/11/2020)
Non Member**$400$500$600
IEEE Member**$350$450$550
ITSS Member**$300$400$500

** Student fee : Students include bachelor, master and PhD student level. Please unload a photocopy of your student ID during the registration. For Student Member, you also need your 8 digit membership number to register.

Workshop/Tutorial Day Only registration fee includes:
» Access to workshops and tutorials (October 20, 2020)
» Coffee breaks
» Lunches
» Others: TBA (to be announced)

Workshops/Tutorials Only Registration
(Oct 20, 2020)
Early Bird
(Until 5/15/2020)
Regular
(Until 9/11/2020)
Late
(After 9/11/2020)
One price to all categories$250$350$350
Additional ItemsEarly Bird
(Until 5/15/2020)
Regular
(Until 9/11/2020)
Late
(After 9/11/2020)
Extra Paper$700$800$850
Extra Page$150$150$150
Extra Welcome Reception$37.5$37.5$37.5
Extra Banquet$75$75$75
ITSS Young Professional/Student Event$25$25$25
Women in Intelligent Vehicles Event$25$25$25

For participants with accepted papers (Regular or Workshop):

  • One full registration is needed to present a paper (for oral or poster presentation). A student registration is not a full registration.
  • Reduced rates require a valid membership number during the registration process.  Join the ITS Society ($17.50 member, $9 student, $55.75 non-IEEE member) to take full advantage of the discount and to support the community [link].
  • The standard page limit for each paper is 6 pages, $150 extra per page charge will apply for pages up to 8 pages total.
  • For more than one accepted paper, 2 options:
    • Register the co-author with one full registration
    • Register the author with one full registration and pay additional for each extra paper (see the additional items tab above for prices).
  • Due to Covid-19, a presenter does not have to be physically present during the meeting for inclusion in the proceedings. Virtual option will be provided.  Authors that are not able to attend will have a reduced fee through a partial refund.

Payment

Registration before conference:

  • Credit card payment uses the online payment system (Master Card, Visa, AMEX accepted).
  • For other forms for payment (including wire transfer or check) contact us at registration@2020.ieee-iv.org. Deadline for alternative payment is still 05/08/2020.

Onsite registration: credit card payment and cash payment (dollars) will be accepted.

Refund policies:

  • Consider the evolving nature of the Covid-19 pandemic before making any registration. Registrations attached to a final paper upload for the proceedings will not be eligible for refund.
  • Refund will be possible with a $50 processing fee until Oct. 1. Paper upload registrations not eligible for refund.
  • No refund after Oct. 1.
  • All refund requests need to be sent to the committees: registration@2020.ieee-iv.org
  • Please note that your accepted paper will be cancelled as well if your registration is cancelled.
  • Authors who have paid full in-person registration fee will be refunded to the $450 author upload fee, if changed to virtual.

Receipt printing:

  • It is recommended you print a copy of your registration during the registration process to have an electronic version as the system does not automatically provide one.
  • At point of initial registration the system should provide an option to generate a receipt.
  • After the fact, you can login into the registration site and use the “View registration history” link on the navigation bar.  Click on the confirmation number and create the PRINTER FRIENDLY COPY for a pdf.